Hi Rasmus | Camber Billing + Integration: Session Type / Activity Mapping 

What is the purpose of session/activity type mapping? 

• Session mapping allows you to map a specific Camber Service Code Description to a specific Hi Rasmus Session type.
• This works best when Session Prototypes are set up in Hi Rasmus, because this allows you to have set naming conventions for a session (and also allows you to control a session's default visibility settings and note templates for each type of session across your organization).
• When a Service Code Description from Camber is mapped to a Hi Rasmus Session Prototype, once session prototypes are set up on a client's home page, appointments scheduled in Camber will only show up on sessions that they are mapped to.
• Additionally, when mapping is properly implemented, users can start their client sessions directly from their appointment on their "My Schedule" page, eliminating the need to toggle through other appointments on the client's home page session. 

💡 Additionally: If mapping is NOT set up for Staff Only appointments, staff only appointments scheduled in Camber will not show up in Hi Rasmus.

In the example below, we can see that the Direct Service appointment for client Hi Rasmus Client 1 only populates on the  [Direct Service] session, because the [Treatment by Protocol] Service Code Description from Camber is mapped to this session type in Hi Rasmus. 

• Integration mapping can be found by navigating to [Settings] >> [Organization] >> [Integrations] and is only accessible by Manager level users. 

💡If Session/Activity Type Mapping is NOT set up, then every appointment, for every user, will show up across every session on the client's home page, which can be confusing to staff, especially if session visibility restrictions are not in place. 

Steps to Set Up Session/Activity Type Mapping

By default, no mapping is set up for the Integration

• Go to [Settings] >> [Organization] >> [Integrations]

1. Client Appointments (billable Camber session types)

• To map client appointments, select [+ Add] underneath the Client Appointments section:

• In the Session Type field under Camber, enter one of your Camber [Service Code Descriptions] as it appears in Camber. 
• In Session Name under Hi Rasmus, enter the name of the Hi Rasmus session you would like this type of appointment to map to. If you already have Session Prototypes set up, a drop-down list of prototype to select will populate.
  • ⚠️ In order for a client session to map correctly to the Camber [Service Code Descriptions] the name of the client's session must exactly match what is entered in the [Session Name] field in mapping. This is why we highly recommend using SESSION PROTOTYPES, as this standardizes the naming!

• You can set up as many mappings as you would like.

• Scroll to the bottom and select [Save Mapping] when complete

2. Staff Only Appointments (non-billable session types)

• In the same [Integrations] tab select [+Add] under [STAFF-ONLY APPOINTMENTS]
• Enter the name of the Camber Session Type in the [Session Type] field. 
• Select the corresponding Hi Rasmus [Activity Type] that it should map to.

• You also have the option to select a note template to use by default when completing the activity type in Hi Rasmus. This is optional but can be helpful if you want your staff to report using a specific template. (Click here to review how to create a note template.) 

💡 The [Transportation] Activity type will have a spot to enter in mileage, when connected to a Camber appointment, the mileage info will transfer to Camber once rendered. 

• Select [Save Mapping] once you've added as many mappings as you wish!

Session Mapping is only applied for new and updated sessions transferred from Camber. Click Refresh on the client’s Homepage for the appointment to show up in Hi Rasmus.