---
title: Managing User Privileges and Creating new User Roles
description: Our updated User Privileges (March 2025) easily allow you to view and understand each user role's permissions within Hi Rasmus.
---

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3. [User Privileges](https://help.hirasmus.com/knowledge/managing-clients-users?hsLang=en#user-privileges)

September 18, 2026

# Managing User Privileges and Creating new User Roles

## Our User Privileges easily allow you to view and understand each user role's permissions within Hi Rasmus.

### Quick Navigation Links

[Accessing User Privileges](https://help.hirasmus.com/knowledge/user-privileges#Accessing_User_Privileges) 

[Viewing Role Access](https://help.hirasmus.com/knowledge/user-privileges#Viewing_Roles)

[Adding a Custom User Role](https://help.hirasmus.com/knowledge/user-privileges#Custom_Roles)

[Administrator Role](https://help.hirasmus.com/knowledge/user-privileges#adminrole)

[Hidden Privileges for Manager, Administrator, and Supervisor](https://help.hirasmus.com/knowledge/user-privileges#hidden)

 

📽️ **Watch** the video below for an overview on how to manage user privileges, enable or disable notification settings and create new user roles.

Note: for more information about the Administrator Role, see the video further down the page

<iframe height="144.64" src="https://www.youtube.com/embed/yPxM-P2jU2E?feature=oembed" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;" width="256" allowfullscreen data-mce-src="https://www.youtube.com/embed/yPxM-P2jU2E?feature=oembed" data-mce-style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;" data-mce-fragment="1"></iframe>

---

### Accessing User Privileges

ℹ️ Manager level users are the only role that can access and adjust user privileges in Hi Rasmus. 

**Your organization must have at least 1 manager-level user.**

1\. From the left hand navigation menu, select **\[Settings\] \>\> \[Organization\] \>\> \[User Privileges\]**

![Screenshot 2025-03-17 at 7.16.10 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.16.10%20PM.png?width=121&height=307&name=Screenshot%202025-03-17%20at%207.16.10%20PM.png) 

2\. Select the **\[Privileges\]** tab to view user permissions or add an additional user role. 

![Screenshot 2026-05-20 at 5.22.11 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202026-05-20%20at%205.22.11%20PM.png?width=617&height=245&name=Screenshot%202026-05-20%20at%205.22.11%20PM.png)

3\. Select the **\[Notifications\]** tab to view notification settings by role.  

- To view a role's notification settings, select the role from the dropdown menu in the top left corner of the table.

![](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207-17-51%E2%80%AFPM-png.png?width=549&height=205&name=Screenshot%202025-03-17%20at%207-17-51%E2%80%AFPM-png.png)

---

### User Privileges: Viewing Role Access

With the updated User Privileges layout, you'll easily be able to see from a birds eye view which roles have which permissions, in an easy to read table format. 

- User roles will be listed across the **top** of the table.
- Click the ✏️ **pencil** icon to edit a role name or the 🗑️ **trash can** icon next to a role to remove it (you can only remove roles you have created).
- For any custom roles, or roles in which you've changed the name, the name of the base role will be listed **underneath** the updated role title.

![Screenshot 2025-03-17 at 7.11.17 PM-1](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.11.17%20PM-1.png?width=670&height=185&name=Screenshot%202025-03-17%20at%207.11.17%20PM-1.png)

- The far left column lists the different access / permissions categories.
- Select the arrows next to each category to expand the list of permissions in that category.

![Screenshot 2025-03-17 at 7.19.01 PM-1](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.19.01%20PM-1.png?width=670&height=331&name=Screenshot%202025-03-17%20at%207.19.01%20PM-1.png)

- Check boxes under each role specify if that user role has a permission enabled.  
    - ![Screenshot 2025-03-17 at 7.26.53 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.26.53%20PM.png?width=17&height=18&name=Screenshot%202025-03-17%20at%207.26.53%20PM.png) A blue box with a check means the user role has the permission enabled
    - ![Screenshot 2025-03-17 at 7.28.32 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.28.32%20PM.png?width=24&height=24&name=Screenshot%202025-03-17%20at%207.28.32%20PM.png)A white box means the user role does not have that permission enabled, but it could be enabled for that role
    - ![Screenshot 2025-03-17 at 7.28.13 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.28.13%20PM.png?width=28&height=24&name=Screenshot%202025-03-17%20at%207.28.13%20PM.png)A greyed out box means that the user role cannot have that permission enabled.
    - A light blue box that is checked on, means that the permission cannot be disabled for that particular base role.   
      ![Screenshot 2025-03-17 at 7.40.50 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.40.50%20PM.png?width=322&height=119&name=Screenshot%202025-03-17%20at%207.40.50%20PM.png)
- Clicking the ![Screenshot 2025-03-17 at 7.30.07 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.30.07%20PM.png?width=32&height=37&name=Screenshot%202025-03-17%20at%207.30.07%20PM.png) icon next to each permission will display a pop up with details about the permission. Click OK and the pop up will go away.

![](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207-31-52%E2%80%AFPM-png.png?width=670&height=208&name=Screenshot%202025-03-17%20at%207-31-52%E2%80%AFPM-png.png)

---

### User Privileges: Adding a Custom User Role

1\. To add a custom user role select \[Add Privileged Role\]

![](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207-33-37%E2%80%AFPM-png.png?width=366&height=182&name=Screenshot%202025-03-17%20at%207-33-37%E2%80%AFPM-png.png)

2\. Select the Base Role that you would like the custom role to be built off of. Keep in mind that whichever permissions are locked on or off for the role, will not be editable.

 

![Screenshot 2026-05-20 at 5.19.00 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202026-05-20%20at%205.19.00%20PM.png?width=407&height=368&name=Screenshot%202026-05-20%20at%205.19.00%20PM.png)

3\. Enter a Role Label - the title you would like to give the role. 

![Screenshot 2025-03-17 at 7.35.13 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.35.13%20PM.png?width=396&height=274&name=Screenshot%202025-03-17%20at%207.35.13%20PM.png)

4\. Select **\[Add\]**

**Pro Tips:**

- There is no need to press save. Any changes made will automatically save!
- Click on ![Screenshot 2025-03-17 at 7.30.07 PM](https://help.hirasmus.com/hs-fs/hubfs/Screenshot%202025-03-17%20at%207.30.07%20PM.png?width=32&height=37&name=Screenshot%202025-03-17%20at%207.30.07%20PM.png) tool tips to see details on a specific permission

### Administrator Role

In May 2026, the Administrator Role was released. This provides a flexible option between Manager and Supervisor. This role maintains access to all clients across business units, but removes access to the Subscription Page. Most privileges are able to be toggled on and off. View this video for additional information: 

<iframe width="256" height="145" src="https://www.youtube.com/embed/MjyQo6gciLA?feature=oembed" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen title="Administrator Role" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border-width: medium; border-style: none; border-color: currentcolor; border-image: none;"></iframe>

 

 

### Hidden Privileges

#### Learn more about the **Hidden** **Privileges** for the Manager, Administrator, and Supervisor Roles in Hi Rasmus:

| **Hidden Privilege** | **Manager** | **Administrator** | **Supervisor** |
| --- | --- | --- | --- |
| Access to all clients (regardless of BUs) | ✅ | ✅ | ❌ |
| Access to all users (regardless of BUs) | ✅ | ✅ | ❌ |
| Access to activities and auditing pages; full filter abilities | ✅ | ✅ | ❌ |
| Add activities to existing session ("Add Activity") | ✅ | ✅ | ✅ |
| Modify session time and duration | ✅ | ✅ | ✅ |
| Delete Clients | ✅ | ❌ | ✅ |
| Delete Programs | ✅ | ✅ | ✅ |
| Restore Deleted Programs from Client Library | ✅ | ✅ | ❌ |
| **Access to subscription page** | ✅ | ❌ | ❌ |
| **Access to change user privileges (and privilege page)** | ✅ | ❌ | ❌ |
| **Access to change user type for staff** (e.g., BCBA → Supervisor; cannot change own role) | ✅ | ✅ | ❌ |

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