Adding signature information to your activities overview pages allows you to easily audit signatures for multiple sessions at once!
NOTE: In order to audit signatures for anyone other than the user that ran the session, you must require signatures on session notes and create a custom client information field (also referred to as custom client data field) for any additional signers!
For more information on how to create custom fields, check out THIS article!
For more information on how to require signatures on session notes, check out THIS article.
Signature Audits - Video Overview
Capturing Signatures to Audit
1. Set up your Session Note templates to require a "signature from therapist" to capture the signature of the user completing the session note.
- Navigate to [Settings] >> [Sessions] >> [Note Templates] to edit a note template.
- Select the note template you wish to edit
- In the Signatures section of the session note, select the checkbox next to [Require signature from user completing note/form].
2. Create custom client information fields for users such as BCBA Supervisor or Caregiver/Parent and set up your Session Note Templates to require additional signers.
TIP: If you do not want parents to have Hi Rasmus accounts, you can still require a signature using a client information "user" field - parents would just sign manually instead of through their Hi Rasmus account.
- Navigate to [Settings] >> [Sessions] >> [Note Templates] to edit a note template.
- Select your note template you wish to edit
- In the Signatures section of the session note, select the checkbox next to [Require signature from additional people]. Select the additional signers from the drop down options. The options will reflect all of the custom client data "user" fields you have set up!
3. You can also capture an auditable signature using the "Request Signature" and "Sign Now" options at the end of a session. You must make sure that you select the corresponding client information field to tie the signature to from the [Signatory] drop down.
- To request a signature, select [Request Signature] at the bottom of the session.
- Select the corresponding user name if the person you are collecting a signature from has an account. Then select their role from the [Signatory] drop down.
- If the user doesn't have an account you can select a field from [Signatory] and it will still generate a signature request that can be manually signed.
4. To manually add a signature, but tie it to a client information field select [Add Signature] - the user will have to sign first if they have not already done so.
- Select the corresponding client information field from the [Signatory] drop down. If you do not select an option, the signature will not populate on the client's activities overview page.
Adding Signature Audit Columns to Client Activities Overview
1. Select a client and then select [History] from the left navigation menu.
2. Select the [Activities] tab
3. Select the 
icon in the right hand corner of the Activities page
4. Select the drop down next to [Signatures] to expand the signature field options.
5. Select the signature fields you want to include in your activities reporting table.
NOTE: these fields, except for "User signature" must be set up as custom client information "user" field types.
6. All Activities that have captured signatures with corresponding client information fields will now be displayed in the Activities overview page
*PREMIUM ONLY*
To view signatures across multiple clients, navigate to [Reporting] >> [Activities]
Follow the same steps to add signatures to the Activities overview page that you did for an individual client.
- Updated October 2025